Owning your data, offline

Google’s services including Gmail, Drive etc went down for over 4 hours. I did not even know about this until now, nearly 24 hours after the incident; most of my documents are available offline, including email. Which made me articulate what I have long realised:

This incident should be a wakeup call for owning your data and certainly having offline access to it. If you can’t even ‘reach’ your data because it’s in the Cloud, having perfect sync between all your devices does not mean much. Even if it’s a rare event – what if you need your own information right then?

The other risk of having all your data on the Cloud without a pure-offline copy (such that files are first-class citizen – offline google docs files that need the docs.google.com Chrome client or app to open, do not count) is that you could be locked out of your own account. The journalist Mat Honan had his accounts broken into and held hostage/wiped out in 2012. Even if you’re not digitally attacked, it’s easy to be locked out.

Maybe it’s worth giving up cross-device syncing and moving to a single-device setup like Jason Fried of Basecamp all the way back in 2010. He does not have a work computer and a home computer:

> One powerful, portable, fast, machine with a high-rez screen and a clean desktop. I don’t really believe in dreams when it comes to hardware. These are the tools you use to do your job – you should have the best you can afford.

If you must have multiple machines, sync them peer-to-peer using something like Resilio Sync, or its open source alternative SyncThing, both based on BitTorrent. Back up using Time Machine (if you’ve got Macs) or if you are even slightly technically inclined, via unidirectional rsync to an external hard drive connected to your machine.

Above all, keep your data in open formats. Using a single backed up machine is no use if all your files live in, say, Evernote or OneNote. Can your files be read natively by open-source equivalents? Can they be _conveniently_ exported in bulk? There is no shortage of open formats for multiple types of data: CalDAV, CardDAV, Markdown, ogg, mobi, PDF, mbox – even Microsoft Office is a mostly known format. Do you store your data in a simple folder-tree structure instead of in a proprietary library – your photos may all be PNG but they may be in Apple Photos’ binary library format.

You’ll give up the glamour and some ease of cloud-based, real-time collaborative, unstructured write-anywhere apps, but what you’ll gain is a lot more valuable – the ability to have anytime anywhere access to your own data, for years on end, worry-free. No one will be able to force you to continue using their software, pay a subscription, lock you out from your own files, leak them in a security breach, or ‘go down’ in an outage.

When it comes to your files, your memories, your life, sticking to the basics is a good idea.